View education records step by step

Check what you need to do to view learners’ education records.

1. 1

   Identify members of staff who will be using the service to generate QR codes for the learners to scan. When learners have scanned the QR code their education record will be shared and appear on the learner list in the service. You can then view or download records from the list.

   1. View education records (opens in a new tab)

2. 2

   Your staff will need DfE sign-in accounts to view learner education records. They will need to be added to the view education records service in the data viewer role.

3. 3

   The service generates a unique QR code for each learner to scan. A member of staff must click the ‘Generate QR code’ button for each learner and they must be with the learner in person. This is so that the learner can scan the QR code on the member of staff’s screen. Once the learner scans the QR code with their DfE education record app their education record is shared to the learner list.

4. 4

   You can download all education records from the learner list. You can choose to download all education records from the list or just the records that haven’t already been downloaded.

5. 5

   Education records can be imported into your MIS system after they have been downloaded from view education records.